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2020 Financial Activity Report Training


If you have questions regarding Girl Scout finances, please contact the Service Unit Financial Consultant, Joyce Volino at

New Leader Finances

As the leader of a new troop participating in Council sponsored product sales and/or having over $50.00, you must open and report a bank account. Contact Finance Consultant to determine if an existing bank account is available for use or if a new account must be opened. Once you are up and running keep track of all finances through the Volunteer Tool Kit. You are required to submit a Troop Finance Report annually. Suggestion: it is much easier to log expenses and reconcile accounts as you go through the year than it is to pull it all together just before the deadline to submit your report.

Finance Policies

Please review the finance policies for Pittsford Girl Scout accounts at the Pittsford Federal Credit Union.

Fundraising Policies

Thinking of doing some additional fundraising with your troop this year? Review the fundraising policies to make sure your plans fall within the guidelines of the Girl Scouts of Western NY.

Volunteer Essentials

Debit Card Policy

Troops are now able to request a debit card to access funds from their troop account. One card will be issued per troop, upon request. To understand the guidelines and process for obtaining a debit card for your troop, read the Policy for Debit Cards.

Instructions for REQUIRED Annual Troop Finance Reports

Troop Finance Reports will be submitted using the Volunteer Tool Kit Finance Tab. Paper copies of the Troop Finance Report are no longer accepted.

  • The Troop Finance Report should cover financial activity through April 30. The preferred date range of financial activity for this first digital submission is 10/1/18 - 4/30/19.
  • The Troop Finance Report must be submitted between May 1 and June 1 and can only be submitted once.
  • In order to complete the Troop Finance Report, troops must have an electronic copy of their most current bank statement to attach to the report. Troops may already receive electronic copies from the bank, they may scan a copy, or even take a photo of the statement and attach.
  • Troop Finance Reports will be reviewed by the council office.
  • Troops that do not submit Finance Reports by the June 1 deadline will be followed up by the council and may be subject to a troop audit, volunteer removal and/or troop disbandment.

Tax Exempt Forms

Dollar General Tax Exempt Certificate

Tax Exempt Certificate

Bank Account Forms At a Glance

All forms must be sent to Finance Consultant for approval and signature, You may deliver forms in person, via US Mail, or as scanned PDF's through email. Do not send pictures of forms taken with your cell phone. Approved forms will be forwarded to PFCU by the Finance Consultant along with the required Organization Account Information Affidavit and Certification of Beneficial Owner(s).

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